Established on the South Coast of New South Wales in 1980, Edmiston Jones (EJ) is an architectural firm based in Nowra, Wollongong and Batemans Bay. The practice has grown to a solid architectural team consisting of qualified architects supported by technicians and clerical assistants. Their prime objective is to provide highly creative and innovative design solutions delivered with a clear management process that keeps clients involved and informed. Environmentally sensitive buildings that maximize site opportunities, while responding to climate and context, are the outcome of their design process.
Challenges
Edmiston Jones was in need of a simple and efficient billing process. Employees used to manually enter their time into Excel and then produce invoices on a separate system based on the spreadsheet calculations. “Using one system to enter data and then transferring this data to different software to create invoices and reports was very time consuming and open to errors”, said Lesley Drysdale, Accounting Manager of EJ. She wanted a software product that would streamline the entire process and automate time and expense tracking, billing, invoicing and reporting for her firm.
Solution
Since EJ employees primarily use Apple computers, they needed a solution that was compatible with Macs. The Executive Assistant at EJ was in charge of the product evaluation process and she found that there were not many Mac-based solutions available that were easy to use and had the functionality that they were looking for. After researching online, she stumbled upon ArchiOffice and was immediately attracted to the product’s intuitive and streamlined design, robust features and high level of value for a reasonable price. She requested a live demo to see the software in action and was not disappointed by the presentation.
Benefits & Results
Smart Project Management
Since installing ArchiOffice, employees at EJ have had great experiences working with the software. Lesley mentions that the firm heavily uses the project management and reporting features: “Project leaders use the tasks and time sheet reports in ArchiOffice to manage their time and percentages on a weekly basis. Also, phases and job codes work well - we have a few projects that use consultants as part of our fee, so sub-phases are a great way to manage this as well as producing reports. The Budget vs. Actual Report gives us the necessary information for our monthly billing cycle and the best part is we can invoice from the same software that we use to track time.”
Robust Reporting
“I use the Report section quite a lot to produce information relevant for our quarterly review meetings where we document staff percentages, non-chargeable time, write ups and downs per project and per project type, fee proposal success, professional development accrual, etc.”, Lesley continued.
Efficient Billing
When asked about how ArchiOffice has increased her firm’s efficiency, Lesley said, “Invoicing has become more streamlined and easier to manage, especially on large projects with consultants. Productivity has increased dramatically as we spend less time on managing projects since all relevant information is in one place.”
About BQE ArchiOffice:
ArchiOffice is a simple-to-use project management and time tracking software created by architects, for architects. It offers mobility that meets your needs in an intuitive and streamlined design that works across all major platforms.
To learn more about ArchiOffice or schedule a free demo today, visit here.
Related Stories
| Apr 24, 2012
Roofing Supply Group acquired by Clayton, Dubilier & Rice
RSG provides a complete offering of residential and commercial roofing materials and related supplies.
| Apr 24, 2012
McLennan named Ashoka Fellow
McLennan was recognized for his work on the Living Building Challenge.
| Apr 24, 2012
AECOM design and engineering team realizes NASA vision for Sustainability Base
LEED Platinum facility opens at NASA Ames Research Center at California’s Moffett Field.
| Apr 23, 2012
Vegas’ CityCenter called financial ‘black hole’
Two and a half years ago, stockholders filed six lawsuits after the stock price fell from $99.75 on Oct. 9, 2007, to $1.89 on March 5, 2009. Bondholders sued over similar steep losses.
| Apr 23, 2012
Innovative engineering behind BIG’s Vancouver Tower
Buro Happold’s structural design supports the top-heavy, complex building in a high seismic zone; engineers are using BIM technology to design a concrete structure with post-tensioned walls.
| Apr 23, 2012
AAMA releases updated specification for anodized aluminum
AAMA 611-12 describes test procedures and requirements for high performance (Class I) and commercial (Class II) architectural quality aluminum oxide coatings applied to aluminum extrusions and panels for architectural products.
| Apr 23, 2012
Thornton Tomasetti project wins AISC Merit Award
Thornton Tomasetti provided structural design services through construction administration to architect HOK for the 1.6-million-sf tower and tiara structure, which comprises 15 steel tube arches spanning approximately 158 feet horizontally and 130 feet vertically from the top of the main building roof.
| Apr 23, 2012
Construction underway on City Winery Chicago
The Building Team is maintaining the old brick and timber construction, while adding 5,000-sf of new construction in the form of a two-story addition within the site’s existing courtyard.
| Apr 20, 2012
McCarthy completes Santa Barbara Cottage Hospital Replacement Facility
The new hospital’s architectural design combines traditional Santa Barbara Spanish colonial architecture with 21st century medical conveniences highlighted by a therapeutic and sustainable atmosphere.