Established on the South Coast of New South Wales in 1980, Edmiston Jones (EJ) is an architectural firm based in Nowra, Wollongong and Batemans Bay. The practice has grown to a solid architectural team consisting of qualified architects supported by technicians and clerical assistants. Their prime objective is to provide highly creative and innovative design solutions delivered with a clear management process that keeps clients involved and informed. Environmentally sensitive buildings that maximize site opportunities, while responding to climate and context, are the outcome of their design process.
Challenges
Edmiston Jones was in need of a simple and efficient billing process. Employees used to manually enter their time into Excel and then produce invoices on a separate system based on the spreadsheet calculations. “Using one system to enter data and then transferring this data to different software to create invoices and reports was very time consuming and open to errors”, said Lesley Drysdale, Accounting Manager of EJ. She wanted a software product that would streamline the entire process and automate time and expense tracking, billing, invoicing and reporting for her firm.
Solution
Since EJ employees primarily use Apple computers, they needed a solution that was compatible with Macs. The Executive Assistant at EJ was in charge of the product evaluation process and she found that there were not many Mac-based solutions available that were easy to use and had the functionality that they were looking for. After researching online, she stumbled upon ArchiOffice and was immediately attracted to the product’s intuitive and streamlined design, robust features and high level of value for a reasonable price. She requested a live demo to see the software in action and was not disappointed by the presentation.
Benefits & Results
Smart Project Management
Since installing ArchiOffice, employees at EJ have had great experiences working with the software. Lesley mentions that the firm heavily uses the project management and reporting features: “Project leaders use the tasks and time sheet reports in ArchiOffice to manage their time and percentages on a weekly basis. Also, phases and job codes work well - we have a few projects that use consultants as part of our fee, so sub-phases are a great way to manage this as well as producing reports. The Budget vs. Actual Report gives us the necessary information for our monthly billing cycle and the best part is we can invoice from the same software that we use to track time.”
Robust Reporting
“I use the Report section quite a lot to produce information relevant for our quarterly review meetings where we document staff percentages, non-chargeable time, write ups and downs per project and per project type, fee proposal success, professional development accrual, etc.”, Lesley continued.
Efficient Billing
When asked about how ArchiOffice has increased her firm’s efficiency, Lesley said, “Invoicing has become more streamlined and easier to manage, especially on large projects with consultants. Productivity has increased dramatically as we spend less time on managing projects since all relevant information is in one place.”
About BQE ArchiOffice:
ArchiOffice is a simple-to-use project management and time tracking software created by architects, for architects. It offers mobility that meets your needs in an intuitive and streamlined design that works across all major platforms.
To learn more about ArchiOffice or schedule a free demo today, visit here.
Related Stories
| May 9, 2012
International green building speaker to keynote Australia’s largest building systems trade show
Green building, sustainability consultant, green building book author Jerry Yudelson will be the keynote speaker at the Air-Conditioning, Refrigeration and Building Systems (ARBS) conference in Melbourne, Australia.
| May 9, 2012
Tishman delivers Revel six weeks early
Revel stands more than 730 feet tall, consists of over 6.3 milliont--sf of space, and is enclosed by 836,762-sf of glass.
| May 9, 2012
Stoddert Elementary School in DC wins first US DOE Green Ribbon School Award
Sustainable materials, operational efficiency, and student engagement create high-performance, healthy environment for life-long learning.
| May 9, 2012
Shepley Bulfinch given IIDA Design award for Woodruff Library?
The design challenges included creating an entry sequence to orient patrons and highlight services; establishing a sense of identity visible from the exterior; and providing a flexible extended-hours access for part of the learning commons.
| May 9, 2012
Construction Defect Symposium will examine strategies for reducing litigation costs
July event in Key West will target decision makers in the insurance and construction industries.
| May 8, 2012
WDMA and AAMA release window, door & skylight market studies
Historic data for 2006 through 2011 and forecast data for 2012 through 2015 are included in the report.
| May 8, 2012
Study presents snapshot of domestic violence shelter services
Unique partnership of architects and domestic violence advocates brings new strategies for emergency housing.
| May 8, 2012
Gensler & J.C. Anderson team for pro bono high school project in Chicago
City Year representatives came to Gensler for their assistance in the transformation of the organization’s offices within Orr Academy High School, which also serve as an academic and social gathering space for students and corps members.
| May 8, 2012
Skanska USA hires Zamrowski as senior project manager
In his new role at Skanska, Zamrowski will serve as the day-to-day on-site contact for select Pennsylvania-based projects during all phases of construction.
| May 8, 2012
Morgan/Harbour completes three projects at Columbia Centre
Projects completed on behalf of property owner, White Oak Realty Partners, LLC, Pearlmark Realty Partners, LLC and Angelo Gordon & Co.
