Established on the South Coast of New South Wales in 1980, Edmiston Jones (EJ) is an architectural firm based in Nowra, Wollongong and Batemans Bay. The practice has grown to a solid architectural team consisting of qualified architects supported by technicians and clerical assistants. Their prime objective is to provide highly creative and innovative design solutions delivered with a clear management process that keeps clients involved and informed. Environmentally sensitive buildings that maximize site opportunities, while responding to climate and context, are the outcome of their design process.
Challenges
Edmiston Jones was in need of a simple and efficient billing process. Employees used to manually enter their time into Excel and then produce invoices on a separate system based on the spreadsheet calculations. “Using one system to enter data and then transferring this data to different software to create invoices and reports was very time consuming and open to errors”, said Lesley Drysdale, Accounting Manager of EJ. She wanted a software product that would streamline the entire process and automate time and expense tracking, billing, invoicing and reporting for her firm.
Solution
Since EJ employees primarily use Apple computers, they needed a solution that was compatible with Macs. The Executive Assistant at EJ was in charge of the product evaluation process and she found that there were not many Mac-based solutions available that were easy to use and had the functionality that they were looking for. After researching online, she stumbled upon ArchiOffice and was immediately attracted to the product’s intuitive and streamlined design, robust features and high level of value for a reasonable price. She requested a live demo to see the software in action and was not disappointed by the presentation.
Benefits & Results
Smart Project Management
Since installing ArchiOffice, employees at EJ have had great experiences working with the software. Lesley mentions that the firm heavily uses the project management and reporting features: “Project leaders use the tasks and time sheet reports in ArchiOffice to manage their time and percentages on a weekly basis. Also, phases and job codes work well - we have a few projects that use consultants as part of our fee, so sub-phases are a great way to manage this as well as producing reports. The Budget vs. Actual Report gives us the necessary information for our monthly billing cycle and the best part is we can invoice from the same software that we use to track time.”
Robust Reporting
“I use the Report section quite a lot to produce information relevant for our quarterly review meetings where we document staff percentages, non-chargeable time, write ups and downs per project and per project type, fee proposal success, professional development accrual, etc.”, Lesley continued.
Efficient Billing
When asked about how ArchiOffice has increased her firm’s efficiency, Lesley said, “Invoicing has become more streamlined and easier to manage, especially on large projects with consultants. Productivity has increased dramatically as we spend less time on managing projects since all relevant information is in one place.”
About BQE ArchiOffice:
ArchiOffice is a simple-to-use project management and time tracking software created by architects, for architects. It offers mobility that meets your needs in an intuitive and streamlined design that works across all major platforms.
To learn more about ArchiOffice or schedule a free demo today, visit here.
Related Stories
| Jan 30, 2014
What to expect in the metal building industry in 2014
Every year brings changes. This one won’t be any different. We’ll see growth in some areas, declines in others. Here’s a little preview of what we’ll be writing about 2014 when 2015 comes rolling in.
| Jan 30, 2014
What's in store for healthcare capital markets in 2014?
Despite the shake up stemming from the Affordable Care Act, 2014 will be an active year in healthcare capital markets, according to real estate experts from CBRE Healthcare.
| Jan 29, 2014
Richard Meier unveils 'urban courtyard' scheme for Mexico City towers
A grand atrium, reaching some 30 stories, highlights the contemporary, bright-white design scheme unveiled this week by Richard Meier & Partners for a new mixed-use development in Mexico City.
| Jan 29, 2014
Historic church will be part of new condo building in D.C.
Sorg Architects unveiled a design scheme for 40 condos in a six-story building, which will wrap around an existing historic church, and will itself contain four residential units.
| Jan 29, 2014
Hotel, retail, recreation sectors to lead growth in 2014
AIA's Consensus Construction Forecast, a survey of the nation’s leading construction forecasters, is projecting that spending will see a 5.8% increase in 2014, led by the hotel, retail, and amusement/recreation sectors.
| Jan 29, 2014
Notre Dame to expand football stadium in largest project in school history
The $400 million Campus Crossroads Project will add more than 750,000 sf of academic, student life, and athletic space in three new buildings attached to the school's iconic football stadium.
| Jan 29, 2014
AIA honors 18 with 2014 Young Architects Award
Three recent BD+C "40 Under 40" winners are among the outstanding young architects recognized by the AIA.
| Jan 28, 2014
White Paper: How metal buildings deliver long-term value to schools
A new white paper from Star Building Systems outlines the benefits of metal buildings for public and private school building projects.
| Jan 28, 2014
First Look: BIG's Honeycomb building for Bahamas resort [slideshow]
BIG + HKS + MDA have unveiled the design for the new Honeycomb building and adjacent plaza in The Bahamas – a 175,000-sf residential facility with a private pool on each balcony.
| Jan 28, 2014
2014 predictions for skyscraper construction: More twisting towers, mega-tall projects, and 'superslim' designs
Experts from the Council on Tall Buildings and Urban Habitat release their 2014 construction forecast for the worldwide high-rise industry.
