Without cookie cutter cubicle rows or coveted corner offices, today’s contemporary workspaces allow employees to collaborate in ways they could have never dreamed of just a decade ago. But, this open work environment also brings its own set of challenges, namely the ability to get online securely and high speed robust wireless networks are now leading the charge.
The open work environment has allowed owners to house more employees in smaller spaces, minimizing the required real estate and capital costs. But, what about all of their wireless devices? If each member of a 500-person staff brings an iPad, a smartphone and a laptop to their office on a daily basis, how can they all get safe and secure online access when needed?
Here are seven ways to enhance workplace mobility:
1. Understand your client’s business. First and foremost, understanding how the company operates on a daily basis, including their corporate culture will determine how the mobility and collaboration spaces are designed from a wireless perspective. For example, a law firm or government agency whose client privacy is a number one priority may require different wire-less availability and security, which may differ from that of a more collaborative market such as a technology company or design firm.
2. Engage IT early. If IT is engaged early in the design process, it will ensure the network platforms are strong, robust and secure enough to support the user’s needs, allowing them to bring in their own wireless devices. Some questions to ask internally include: Does your company have an overall wireless device strategy in place? What is the company policy for employees to bring their own devices into the office? How will the company balance personal and business use of the wireless devices?
3. More wireless infrastructure. An open workspace may require more wireless access points to ensure robust network access and reliability for all. Both functionally and architecturally, the wireless design team will need to understand the architectural elements of the space to ensure strong connectivity for all employees. Is there a ceiling? How is the ceiling constructed? What is above the ceiling? Ductwork and other building infrastructure elements typically found above an office ceiling can interfere with the propagation of signals from wireless access points and hinder the overall effectiveness of the wireless network. Again, engaging the IT team with the consultants and architect early on will ensure proper coordination and that the right quantity of access points are specified in the right locations.
4. Integrate AV when possible. Sending a wireless digital signal to a display in an open work area could make all the difference in successful collaboration. While not every building owner or operator will want to invest in AV infrastructure from day one, specifying the requirements for a base AV wireless infrastructure will allow AV equipment to be added later with little or no infrastructure expense or major disruption.
5. Understand the layout of collaboration spaces. Make sure that the collaboration spaces and wireless access points you’re designing fit well with the intended office floor plan. Which groups within the company will be situated near the collaboration spaces? Will private areas be located nearby? Where will the IT department be located? Will any departments require additional local wireless access points? Where needed, sound masking can be employed to help subdue the noise from a collaboration space for those working in private offices
6. Even wireless is wired. Wireless infrastructure still requires wires. Access Points (APs) that propagate the wireless signals are connected to and powered by the local area network via regular infrastructure cabling. Also, it is still good and common practice to implement a compliment of a wired infrastructure to cater to devices that are not WiFi enabled and to address some user’s reliability and security concerns that still accompany a wireless network. While this will undoubtedly change, as wireless speeds and security have made tremendous strides over the last few years, most owners still want the comfort of a base wired infrastructure.
7. Coordinate telecom rooms and pathways. Whether the office is open, closed, collaborative or non-collaborative, telecom rooms still require proper size and placement. Working together, the IT consultant and architect will need to determine the architectural layout, distance limitations, density of wireless and wired infrastructure in order to meet the requirements of the telecom rooms and their pathways. Ensuring that the pathways for wiring are well coordinated, especially with today’s common open ceiling office look, is critical. How are the wires from the end devices, including to the wireless access points, getting to the telecom room? Keeping the office aesthetically pleasing while still maintaining the integrity of the wires will take some creative engineering and proper coordination with all trades.
Conclusion
As wireless/mobile technologies continues to advance and the open workspace evolves over time, a company that develops formal IT policies, coordinates between the disciplines early on in the design process and considers their corporate layout and future IT requirements will be the company that meets the wireless needs of both its employees and clients down the road.
About the Author
John Passanante, PE, RCDD, is a Senior Vice President with Syska Hennessy Group, New York
Related Stories
Architects | Apr 6, 2023
Design for belonging: An introduction to inclusive design
The foundation of modern, formalized inclusive design can be traced back to the Americans with Disabilities Act (ADA) in 1990. The movement has developed beyond the simple rules outlined by ADA regulations resulting in features like mothers’ rooms, prayer rooms, and inclusive restrooms.
Market Data | Apr 6, 2023
JLL’s 2023 Construction Outlook foresees growth tempered by cost increases
The easing of supply chain snags for some product categories, and the dispensing with global COVID measures, have returned the North American construction sector to a sense of normal. However, that return is proving to be complicated, with the construction industry remaining exceptionally busy at a time when labor and materials cost inflation continues to put pricing pressure on projects, leading to caution in anticipation of a possible downturn. That’s the prognosis of JLL’s just-released 2023 U.S. and Canada Construction Outlook.
Cladding and Facade Systems | Apr 5, 2023
Façade innovation: University of Stuttgart tests a ‘saturated building skin’ for lessening heat islands
HydroSKIN is a façade made with textiles that stores rainwater and uses it later to cool hot building exteriors. The façade innovation consists of an external, multilayered 3D textile that acts as a water collector and evaporator.
Market Data | Apr 4, 2023
Nonresidential construction spending up 0.4% in February 2023
National nonresidential construction spending increased 0.4% in February, according to an Associated Builders and Contractors analysis of data published by the U.S. Census Bureau. On a seasonally adjusted annualized basis, nonresidential spending totaled $982.2 billion for the month, up 16.8% from the previous year.
Sustainability | Apr 4, 2023
ASHRAE releases Building Performance Standards Guide
Building Performance Standards (BPS): A Technical Resource Guide was created to provide a technical basis for policymakers, building owners, practitioners and other stakeholders interested in developing and implementing a BPS policy. The publication is the first in a series of seven guidebooks by ASHRAE on building decarbonization.
Sustainability | Apr 4, 2023
NIBS report: Decarbonizing the U.S. building sector will require massive, coordinated effort
Decarbonizing the building sector will require a massive, strategic, and coordinated effort by the public and private sectors, according to a report by the National Institute of Building Sciences (NIBS).
Education Facilities | Apr 3, 2023
Oklahoma’s Francis Tuttle Technology Center opens academic center for affordable education and training
Oklahoma’s Francis Tuttle Technology Center, which provides career-specific training to adults and high school students, has completed its Francis Tuttle Danforth Campus—a two-story, 155,000-sf academic building. The project aims to fill the growing community’s rising demand for affordable education and training.
Sports and Recreational Facilities | Mar 30, 2023
New University of St. Thomas sports arena will support school's move to Division I athletics
The University of St. Thomas in Saint Paul, Minn., last year became the first Division III institution in the modern NCAA to transition directly to Division I. Plans for a new multipurpose sports arena on campus will support that move.
Warehouses | Mar 29, 2023
Construction completed on Canada’s first multi-story distribution center
Construction was recently completed on Canada’s first major multi-story industrial project, a distribution center in Burnaby, British Columbia. The project provides infrastructure for last-mile delivery in a world where consumers have come to expect next-day and same-day delivery, according to Ware Malcomb, the project's architect of record.
AEC Innovators | Mar 27, 2023
Leading architecture, engineering firm HED appoints new co-CEOs
As children of immigrant families, Van Herle and Suarez will bring a diverse perspective into a historically underrepresented industry and advance the firm’s mission of creating a positive impact for clients, communities, and the world.
