Without cookie cutter cubicle rows or coveted corner offices, today’s contemporary workspaces allow employees to collaborate in ways they could have never dreamed of just a decade ago. But, this open work environment also brings its own set of challenges, namely the ability to get online securely and high speed robust wireless networks are now leading the charge.
The open work environment has allowed owners to house more employees in smaller spaces, minimizing the required real estate and capital costs. But, what about all of their wireless devices? If each member of a 500-person staff brings an iPad, a smartphone and a laptop to their office on a daily basis, how can they all get safe and secure online access when needed?
Here are seven ways to enhance workplace mobility:
1. Understand your client’s business. First and foremost, understanding how the company operates on a daily basis, including their corporate culture will determine how the mobility and collaboration spaces are designed from a wireless perspective. For example, a law firm or government agency whose client privacy is a number one priority may require different wire-less availability and security, which may differ from that of a more collaborative market such as a technology company or design firm.
2. Engage IT early. If IT is engaged early in the design process, it will ensure the network platforms are strong, robust and secure enough to support the user’s needs, allowing them to bring in their own wireless devices. Some questions to ask internally include: Does your company have an overall wireless device strategy in place? What is the company policy for employees to bring their own devices into the office? How will the company balance personal and business use of the wireless devices?
3. More wireless infrastructure. An open workspace may require more wireless access points to ensure robust network access and reliability for all. Both functionally and architecturally, the wireless design team will need to understand the architectural elements of the space to ensure strong connectivity for all employees. Is there a ceiling? How is the ceiling constructed? What is above the ceiling? Ductwork and other building infrastructure elements typically found above an office ceiling can interfere with the propagation of signals from wireless access points and hinder the overall effectiveness of the wireless network. Again, engaging the IT team with the consultants and architect early on will ensure proper coordination and that the right quantity of access points are specified in the right locations.
4. Integrate AV when possible. Sending a wireless digital signal to a display in an open work area could make all the difference in successful collaboration. While not every building owner or operator will want to invest in AV infrastructure from day one, specifying the requirements for a base AV wireless infrastructure will allow AV equipment to be added later with little or no infrastructure expense or major disruption.
5. Understand the layout of collaboration spaces. Make sure that the collaboration spaces and wireless access points you’re designing fit well with the intended office floor plan. Which groups within the company will be situated near the collaboration spaces? Will private areas be located nearby? Where will the IT department be located? Will any departments require additional local wireless access points? Where needed, sound masking can be employed to help subdue the noise from a collaboration space for those working in private offices
6. Even wireless is wired. Wireless infrastructure still requires wires. Access Points (APs) that propagate the wireless signals are connected to and powered by the local area network via regular infrastructure cabling. Also, it is still good and common practice to implement a compliment of a wired infrastructure to cater to devices that are not WiFi enabled and to address some user’s reliability and security concerns that still accompany a wireless network. While this will undoubtedly change, as wireless speeds and security have made tremendous strides over the last few years, most owners still want the comfort of a base wired infrastructure.
7. Coordinate telecom rooms and pathways. Whether the office is open, closed, collaborative or non-collaborative, telecom rooms still require proper size and placement. Working together, the IT consultant and architect will need to determine the architectural layout, distance limitations, density of wireless and wired infrastructure in order to meet the requirements of the telecom rooms and their pathways. Ensuring that the pathways for wiring are well coordinated, especially with today’s common open ceiling office look, is critical. How are the wires from the end devices, including to the wireless access points, getting to the telecom room? Keeping the office aesthetically pleasing while still maintaining the integrity of the wires will take some creative engineering and proper coordination with all trades.
Conclusion
As wireless/mobile technologies continues to advance and the open workspace evolves over time, a company that develops formal IT policies, coordinates between the disciplines early on in the design process and considers their corporate layout and future IT requirements will be the company that meets the wireless needs of both its employees and clients down the road.
About the Author
John Passanante, PE, RCDD, is a Senior Vice President with Syska Hennessy Group, New York
Related Stories
| Feb 5, 2014
7 towers that define the 'skinny skyscraper' boom [slideshow]
Recent advancements in structural design, combined with the loosening of density and zoning requirements, has opened the door for the so-called "superslim skyscraper."
| Feb 4, 2014
World's fifth 'living building' certified at Smith College [slideshow]
The Bechtel Environmental Classroom utilizes solar power, composting toilets, and an energy recovery system, among other sustainable strategies, to meet the rigorous performance requirements of the Living Building Challenge.
| Feb 4, 2014
Must see: Student housing complex made with recycled shipping containers
Architect Christian Salvati's new structure is just the first step in bringing shipping container construction to New Haven, Conn.
| Feb 3, 2014
Gehry wins bid to design Berlin's tallest tower [slideshow]
The architect's "rotating cubes" scheme for the 300-unit residential tower beat out design submissions by eight other prominent firms, including Adjaye Associates and David Chipperfield Architects.
| Jan 31, 2014
Trump Hotel Collections announces luxury hotel for Rio de Janeiro
The 13-story, 171-guestroom Trump Rio will be Trump Hotel Collection’s first property in South America and the only luxury hotel in the neighborhood when it opens in 2016.
| Jan 31, 2014
LEGO, Google partner to develop 3D modeling tool for LEGO structures
The free tool, called Build, allows Chrome users to create virtual 3D structures using any shape and color in the LEGO catalog.
| Jan 31, 2014
Ultra-modern McDonald's restaurant voted one of world's best new buildings
This McDonald's, which is combined with a fuel station and recreation areas, was awarded the Best Commercial Building of the Year by architecture website ArchDaily.
| Jan 31, 2014
6 considerations for rehabbing student union buildings
Most colleges and universities feel pressure to offer the latest amenities in order to attract and retain the best and brightest students. While hauling in the bulldozer to create modern facilities is attractive in some regards, deciding to renovate can be just as effective and, in some cases, even preferable to new construction.
| Jan 30, 2014
Mayors of 10 metros unite to cut building-related climate pollution
Organizers say combined initiative could cut as much climate-change pollution as generated by 1 million cars every year, and lower energy bills by nearly $1 billion annually.
| Jan 30, 2014
See how architects at NBBJ are using computational design to calculate the best views on projects [video]
In an ideal world, every office employee would have a beautiful view from his or her desk. While no one can make that happen in real life, computational design can help architects maximize views from every angle.