Without cookie cutter cubicle rows or coveted corner offices, today’s contemporary workspaces allow employees to collaborate in ways they could have never dreamed of just a decade ago. But, this open work environment also brings its own set of challenges, namely the ability to get online securely and high speed robust wireless networks are now leading the charge.
The open work environment has allowed owners to house more employees in smaller spaces, minimizing the required real estate and capital costs. But, what about all of their wireless devices? If each member of a 500-person staff brings an iPad, a smartphone and a laptop to their office on a daily basis, how can they all get safe and secure online access when needed?
Here are seven ways to enhance workplace mobility:
1. Understand your client’s business. First and foremost, understanding how the company operates on a daily basis, including their corporate culture will determine how the mobility and collaboration spaces are designed from a wireless perspective. For example, a law firm or government agency whose client privacy is a number one priority may require different wire-less availability and security, which may differ from that of a more collaborative market such as a technology company or design firm.
2. Engage IT early. If IT is engaged early in the design process, it will ensure the network platforms are strong, robust and secure enough to support the user’s needs, allowing them to bring in their own wireless devices. Some questions to ask internally include: Does your company have an overall wireless device strategy in place? What is the company policy for employees to bring their own devices into the office? How will the company balance personal and business use of the wireless devices?
3. More wireless infrastructure. An open workspace may require more wireless access points to ensure robust network access and reliability for all. Both functionally and architecturally, the wireless design team will need to understand the architectural elements of the space to ensure strong connectivity for all employees. Is there a ceiling? How is the ceiling constructed? What is above the ceiling? Ductwork and other building infrastructure elements typically found above an office ceiling can interfere with the propagation of signals from wireless access points and hinder the overall effectiveness of the wireless network. Again, engaging the IT team with the consultants and architect early on will ensure proper coordination and that the right quantity of access points are specified in the right locations.
4. Integrate AV when possible. Sending a wireless digital signal to a display in an open work area could make all the difference in successful collaboration. While not every building owner or operator will want to invest in AV infrastructure from day one, specifying the requirements for a base AV wireless infrastructure will allow AV equipment to be added later with little or no infrastructure expense or major disruption.
5. Understand the layout of collaboration spaces. Make sure that the collaboration spaces and wireless access points you’re designing fit well with the intended office floor plan. Which groups within the company will be situated near the collaboration spaces? Will private areas be located nearby? Where will the IT department be located? Will any departments require additional local wireless access points? Where needed, sound masking can be employed to help subdue the noise from a collaboration space for those working in private offices
6. Even wireless is wired. Wireless infrastructure still requires wires. Access Points (APs) that propagate the wireless signals are connected to and powered by the local area network via regular infrastructure cabling. Also, it is still good and common practice to implement a compliment of a wired infrastructure to cater to devices that are not WiFi enabled and to address some user’s reliability and security concerns that still accompany a wireless network. While this will undoubtedly change, as wireless speeds and security have made tremendous strides over the last few years, most owners still want the comfort of a base wired infrastructure.
7. Coordinate telecom rooms and pathways. Whether the office is open, closed, collaborative or non-collaborative, telecom rooms still require proper size and placement. Working together, the IT consultant and architect will need to determine the architectural layout, distance limitations, density of wireless and wired infrastructure in order to meet the requirements of the telecom rooms and their pathways. Ensuring that the pathways for wiring are well coordinated, especially with today’s common open ceiling office look, is critical. How are the wires from the end devices, including to the wireless access points, getting to the telecom room? Keeping the office aesthetically pleasing while still maintaining the integrity of the wires will take some creative engineering and proper coordination with all trades.
Conclusion
As wireless/mobile technologies continues to advance and the open workspace evolves over time, a company that develops formal IT policies, coordinates between the disciplines early on in the design process and considers their corporate layout and future IT requirements will be the company that meets the wireless needs of both its employees and clients down the road.
About the Author
John Passanante, PE, RCDD, is a Senior Vice President with Syska Hennessy Group, New York
Related Stories
| Dec 19, 2014
Chicago Architecture Biennial to hold 'Lakefront Kiosk Competition'
The first Chicago Architecture Biennial will take place from October 2015-January 2016, with a theme of "The State of the Art of Architecture."
| Dec 18, 2014
Frank Lloyd Wright's Taliesin West to be recreated—with LEGO
Containing more than 180,000 LEGO bricks in 11 colors and 120 different shapes, the model measures eight by four feet and is made entirely of standard LEGO parts.
| Dec 18, 2014
11 new highs for tall buildings: CTBUH recaps the year's top moments in skyscraper construction
The Council on Tall Buildings and Urban Habitat cherrypicked the top moments from 2014, including a record concrete pour, a cautionary note about high-rise development, and two men's daring feat.
| Dec 18, 2014
International Parking Institute and Green Parking Council collaborate with GBCI
The new collaboration recognizes importance of sustainable parking facility design and management to the built environment.
| Dec 18, 2014
Top 10 sports facilities of 2014: Designboom ranks the year's best projects
The list includes some of the year's epic stadiums, such as World Cup Stadium Arena de Amazonia in Manaus, Brazil, and smaller projects, like the Spordtgebouw Sports Centerin the Netherlands.
| Dec 18, 2014
In response to ultra-open and uber-collaborative office environments
Susan Cain’s bestselling 2012 book, "Quiet: The Power of Introverts in a World That Can’t Stop Talking" has made an impact on how we understand our current workforce, recognizing that at least one-third of the people we work with are introverts, writes SRG Partnership's Susan Gust.
| Dec 17, 2014
USGBC announces 2014 Best of Green Schools honorees
Houston's Monarch School was named the K-12 school of the year, and Western Michigan University was honored as the top higher-ed institution, based on environmental programs and education efforts.
| Dec 17, 2014
ULI report looks at growing appeal of micro unit apartments
New research from the Urban Land Institute suggests that micro units have staying power as a housing type that appeals to urban dwellers in high-cost markets who are willing to trade space for improved affordability and proximity to downtown neighborhoods.
| Dec 17, 2014
11 predictions for high-rise construction in 2015
In its annual forecast, the Council on Tall Buildings and Urban Habitat predicts that 2015 will be the "Year of the Woodscraper," and that New York’s troubled B2 modular high-rise project will get back on track.
| Dec 17, 2014
Demand softens, but outlook for Architecture Billings Index remains positive
The AIA's Architecture Billings Index for November was 50.9, down from a mark of 53.7 in October. Despite the drop, the ABI continued its seven-month run of positive scores (above 50).
