You may be violating an employment law just by trying to be nice to your employees, says a new report.
The California Chamber of Commerce has produced a white paper cataloging the top 10 mistakes most likely to get a company sued. While a few of the laws cited apply specifically to California, some of them are federal and may apply in your state.
The report observes: "Employers may unintentionally violate employment laws simply by trying to provide some flexibility for an employee, save money for the company or just be nice."
Here are the top 10 mistakes:
1. Classifying all employees as exempt, whether they are or not
It may be easier to pay someone a salary rather than figure out overtime, meal breaks, rest breaks and the like. The time (and money) you save on bookkeeping is a false economy, however, since you could pay big time in penalties or a lawsuit. (See the report for more specifics.)
2. Letting employees work through lunch so they can take off early
A non-exempt employee is required to be given a 30-minute meal break, plus a 10-minute break for every four hours worked. If you deny one or the other, you owe the person an extra hour's wages; if you deny both in the same day, you owe an additional two hours. The wages must be paid during the pay period in which it's missed. The employee cannot waive his or her right to the breaks.
3. Making everyone an "independent contractor" because having employees is too much trouble
The report notes that contractors are happy until one of the following comes up: workers' compensation, unemployment insurance, state disability insurance or paid family leave benefits. Avoid these legal spiderwebs by determining who is and who isn't a contractor.
4. Not providing training about harassment and discrimination to managers and supervisors
Don't assume your employees won't need the information. Avoid lawsuits by providing the basic sexual harassment training required by law.
5. Letting employees decide which, and how many, hours they want to work each day
Most employees are restricted by law regarding the number of hours they can work without needing to be paid overtime. If you are allowing longer workdays for four-day workweeks, there are rules that need to be followed. Check with your state laws for specifics.
6. Terminating any employee who takes a leave of absence
From the report: "Employees have legal protection when they are away from work for various reasons, including workers' compensation, disability, pregnancy, family and medical leave, military leave, jury duty and many more."
7. Withholding an employee's final check if they fail to return company property
You may think you can withhold money while you wait for an employee to return a computer or a cellphone, but think again. Some states have laws that require you hand over the check the minute the words "you're fired" come out of your mouth. And if an employee quits and gives more than 72 hours notice, the check must be ready on his or her last day. The penalties start accruing from the moment the check is late-one day of wages for every calendar day of delay.
8. Providing loans to employees and deducting the money from their paycheck each pay period
This seems perfectly fine, doesn't it? Except most state labor codes permit only paycheck deductions authorized by law and those authorized by the employee for health insurance or other benefits. No other deductions are permitted. If you're making a loan, you should have the employee sign a promissory note and a lawyer review it.
9. Using noncompete agreements to protect confidential information
Many employers force employees to sign these agreements to protect business secrets, customer lists, and pricing information and to prevent employees from working for the competition. Essentially, you can't force your employee to stay with you, nor can you prevent him or her from making a living.
10. Implementing a "use it or lose it" vacation policy and avoid paying out all the money at termination
Accrued vacation is a form of wages and cannot be denied. You can stop an employee from accruing vacation beyond a "reasonable" amount, but you cannot take away what he or she has already earned. What is considered a "reasonable" cap? Generally 1.5 to two times the annual accrual, says the report.
Have you suffered any consequences from doing any of these things?
--
Courtney Rubin is a business writer and contributing editor to Inc. magazine.
Related Stories
Cultural Facilities | Nov 23, 2015
BIG plans for Pittsburgh: Bjarke Ingels’ Lower Hill District master plan evokes hilly topography
Paths will be carved to create a dialogue between Pittsburgh’s urbanscape and its hilly surroundings.
Architects | Nov 23, 2015
Dewberry acquires Houston’s Wilson Architectural Group
Now known as Dewberry | Wilson, the firm will have access to more MEP, technology design, site/civil, and land development capabilities.
Architects | Nov 19, 2015
Book helps prevent new architecture students from making common mistakes
Written by Iain Jackson, "The Architecture School Survival Guide" covers both broad designing ideas and specific architecture tips.
Architects | Nov 18, 2015
AIA: Demand for design services still up for the year
October's ABI score was 53.1, down slightly from the mark of 53.7 in September. This still reflects an increase in design services, as any score above 50 indicates an increase in billings.
Architects | Nov 16, 2015
Croatia's 'sea organ' lets the ocean make music
Visitors to the shores of the Adriatic Sea in Zadar, Croatia, can hear the sounds of the ocean in an entirely different way. There, when the waves hit the coast, they make music—literally.
Architects | Nov 16, 2015
Perkins Eastman, ForrestPerkins combine practices
The combined international firm will total almost 1,000 employees.
Architects | Nov 10, 2015
AIA releases nine new contract documents
Include six new forms for design-build projects.
Architects | Nov 9, 2015
Perkins+Will acquires London-based Portland Design Associates
The firms will work together to offer “future-proofing” insights to clients.
Architects | Nov 6, 2015
Hungary’s A4 Studio Wins World Architecture Community Award using ARCHICAD
Inspired by the suspended, community-designed shading structures seen on traditional Moroccan marketplaces, the Casablanca Market in Morocco allows traffic to flow through the arcade-like marketplace.
Healthcare Facilities | Nov 4, 2015
Hospital designers get the scoop on the role of innovation in healthcare
“Innovation” was the byword as 175 healthcare designers gathered in Chicago for the American College of Healthcare Architects/AIA Academy of Architecture for Health Summer Leadership Summit.